County Policies on Booster Clubs and Fundraising

Also known as Cobb County Education Policy KJA

BOOSTER CLUBS AND FUNDRAISING 

Booster clubs are an important part of the athletic and extracurricular program in the Cobb County School District. Booster clubs play an important role in supporting, encouraging, and in advancing these programs. The following rules and regulations are basic and broad guidelines for the establishment and operation of all booster clubs that support Cobb County Schools. The principal of each individual school must approve all booster clubs, and questions about individual booster clubs will be addressed to the administration of each school. (Refer to Cobb Education Policy KJA)

• Booster Clubs are independent parent/guardian organizations and are not sponsored by the schools.

• Booster clubs exist only to support the school and its program. .

• A copy of each booster club’s constitution, by-laws, and annual budget must be submitted to the principal before club activities each year. Each booster club will have a written philosophy with clear-cut objectives to be carried out by the club.

• Each booster club will have in its constitution procedures for an annual audit.

• The principal has the right and the authority to audit booster club financial records.

• Each booster club will develop an annual budget with input from the coach or sponsor, and submit it to the principal for approval prior to the start of the season. A final annual financial report will be submitted to the principal at the conclusion of the season.

• The booster clubs should provide a copy of their treasurer’s report at each meeting.

• The principal or his/her designated representative will approve all booster club meeting dates, the meeting site, and the time of the meeting.

• All fundraisers and projects conducted by a booster club must have prior written approval of the principal or his/her designee. Booster clubs must follow all Cobb County School District guidelines pertaining to fundraising activities and facilities usage. The Georgia Sales and Use Tax Regulations Prohibit Booster Clubs Access to the School’s Sales Tax Exemption Form.

• Booster clubs must abide by all guidelines, rules, and policies set forth by Cobb County Board of Education, State Board of Education, Georgia High School Association and all local, state, and federal laws. (Cobb Education Policy KJA). All gifts or donations given to the school by the booster club will be accepted by the principal with a signed statement indicating that they will become the property of the school.

• Principals or designees should attend all Booster Club meetings and assure that coaches or sponsors attend all club meetings and club sponsored activities.

• Booster Clubs must comply with CCSD Guidelines pertaining to Construction of/Improvements to Facilities on District Property. Cobb County Education Policy FJA

• The principal has the discretion to disband any booster club, if he/she determines the guidelines above are not being followed. (Cobb Education Policy KJA)

Fundraising

• Fundraising Activities may be conducted by the school itself, by a school support organization, and/or organizations within the school.

• Fundraising activities must comply with all Board Policies and District Rules. Cobb County Education Policy JJEAll fundraising activities must have approval of the local school principal.

• Schools are prohibited from conducting door to door fundraising by students in activities sponsored by the school in which students would be selling items or soliciting advertisements, contributions, pledges or orders.

• Fundraising activities may not involve any student during instructional time.

• Students will not be required to participate in fundraising activities in order to participate in extracurricular activities.